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1999 TUG1998 TUGTask Force Meetings

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 TRNS·PORT USERS GROUP

MINUTES OF BUSINESS MEETING OF OCTOBER 30, 1998

The TRNS·PORT Users Group (TUG) met October 30, 1998 at the Marriot Hotel in Portland, Maine. Users Group Chair Eileen Phelan of Oregon opened the meeting at 1:00 p.m. EST.

Roll Call

A roll call was made. Representatives attending were:

Alabama              David Bollie (proxy)
Arkansas             David Mayo, Jr.
Colorado             Dino Sarganis
Florida                 Chet Grimsley
Georgia               Deb Walker
Indiana                 Mike Jenkins
Iowa                     Roger Bierbaum
Kansas               Tom Brewer (proxy)
Kentucky             Ron Hyatt
Maryland             Frank Vasilios
Maine                  Eric Erskine
Michigan             Loren Lemmen
Minnesota           Bill Gordon
Missouri              Lisa Farley
Nebraska           Shirley Daugherty
New Jersey        James Yeager (proxy)
New Mexico       Pablo Griego (proxy)
New York            Ron Belli (proxy)
North Carolina   Jeff Lee Derrer
Ohio                    Jennifer McAllister (proxy)
Oklahoma          John Kidd (proxy)
Oregon                Eileen Phelan
South Carolina  Tim Lindberg (proxy)
Texas                  Khali Persad (proxy)
Vermont             John Carpenter
Virginia               Bill McDowall II
Wisconsin          David Castleberg
Wyoming            James Haefele

No representatives were present at the business meeting from Arizona, Connecticut, Delaware, Idaho, Pennsylvania, South Dakota, or West Virginia.

With 28 members present, a quorum was declared.

Minutes - No minutes were available from the 1997 TUG meeting.

Treasurer’s Report

The following report was read by Secretary-Treasurer David Mayo.

Beginning Balance            $ 8,726.92
Registration Fees              $ 8,740.00
Travel (97 TUG CHAIR)   ($ 3,334.43)
Travel (98 TUG CHAIR)   ($ 2,797.44)
Conference Materials         ($ 896.65)
Food and Beverage        ($13,821.65)
Entertainment/Tours         ($ 1,027.20)
Total                                    $ 5,589.55

A motion to approve the Treasurer’s report was made by Eric Erskine and seconded by Bill McDowall. The motion was approved.

Ballot Item Discussion

The Cost Estimating Technical Advisory Group (TAG) recommended the removal of three ballot items if they are covered in the CES rewrite. They added one new ballot item, a proposal to print to a local printer, to the new ballot.

The Proposal through Award TAG recommended the removal of three ballot items (1) Mass Prime Project delete, (2) Renumber by Section and Line Number, and (3) LAS Bid Tab Edit with the sponsoring State’s concurrence.

Resolutions

The Data Processing TAG presented the following Resolution:

WHEREAS, The Trns· Port Users Group wishes to develop a system of communication in which the users can share information easily amongst themselves, the Trns· Port Task Force, and with the software contractors. The Trns· Port Users Group feels that a Listserve will provide this functionality. List servers have been used on the Internet for years to share ideas, discuss issues and announce events. A listserve allows a subscriber to easily send identical mail messages to all members of a list simply by sending one message to the list server address.

THEREFORE, be it resolved, that the Trns· Port Users Group recommends that the Trns· Port Task Force pursue the development of a Listserve service.

A motion to approve the resolution was made by Shirley Daugherty and seconded by Bill McDowall. The motion was approved with no opposition.The Data Processing TAG presented the following Resolution:

WHEREAS, The Trns· Port Users Group wishes to proceed with the development of an Intranet module of Trns· Port. The User Group feels an Intranet module could be built using standard world-wide web technology. Benefits include a low development cost, low maintenance cost and little, if any, user training.

THEREFORE, be it resolved, that the Trns· Port Users Group recommends that the Trns· Port Task Force pursue the development of an Intranet module of Trns· Port.

A motion to approve the resolution was made by Bill McDowall and seconded by Dino Sarganis. The motion was approved with no opposition.A discussion was held adding the position of Past-Chair to the TUG Board of Directors. This would involve a change to the TUG Constitution, which requires a fifteen calendar day notification period prior to being voted on. In an unofficial vote, representatives present were in favor of the addition of the office of Past-Chair. An amendment to the Constitution to add a Past-Chair position will be circulated to the User Group representatives before the next TUG meeting.

State Issues

Representatives from Wisconsin, Kentucky, Florida, Alabama, and Info Tech presented issues which were discussed during this section of the meeting.A general discussion was held about the format or agenda for the TUG Conferences. Some suggestions were:

TRNS· PORT User Group Report

Eileen Phelan presented a report on the activities of the User Group Chair.

TRNS· PORT Task Force Report

Jim Nugent, Chairman of the AASHTO TRNS· PORT Task Force, presented a report on the activities of the Task Force. Jan Edwards, AASHTO liaison to the TRNS· PORT products, was introduced.

AASHTO Contractor Reports

InfoTech - Dr. Tom Rothrock presented a report on the status of work plan activities. He also gave information on activities related to the transition of Site Manager to InfoTech’s support.

MCI Systemhouse - Monelle McKay presented a report on the status of the Site Manager product.

Elections

Nominations for the 1998-1999 TUG Vice-Chair position were David Mayo, Bill McDowall, and Loren Lemmen. Bill McDowall, Virginia, was elected to the position of Vice-Chair.

Nominations for the 1998-1999 TUG Secretary/Treasurer position were Dino Sarganis and Loren Lemmen. Loren Lemmen, Michigan, was elected to the position of Secretary/Treasurer.

Invitation to the 1999 TRNS· PORT Users Group Conference

Deb Walker, Georgia, issued an invitation to attend the 1999 TUG meeting in Atlanta, Georgia.

Offers to Host the 2000 TRNS· PORT Users Group Conference

Pablo Griego, New Mexico, offered to host the 2000 TUG meeting in either Santa Fe or Albuquerque, New Mexico.

Lisa Farley, Missouri, offered to host the 2000 TUG meeting in St. Louis, Missouri.

The Users Group elected to accept the offer from New Mexico to host the 2000 TUG meeting.

Adjournment

The 1998 TRNS· PORT Users Group business meeting was adjourned.

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